DISPATCH DESK / CASH CONTROL

Driver Cash & Advances

Company advances and customer COD are separate cash accounts

Dashboard Merchant settlements Driver desk Stock

Two accounts. No automatic offsets. Merchant pickup payments spend company advances only. Customer COD must be handed to the warehouse in full for each parcel. Earnings stay in Payroll; neither cash balance is driver income. This testing app uses a shared dispatcher login; operator names are self-reported.

Current driver balances

Unspent advances are separate from customer cash waiting for warehouse receipt.

Driver	Currency	Advances issued, net	Merchant payments, net	Unused advances returned, net	Advance cash still held	Customer COD to hand over

Company advance / merchant payment

Confirm the physical operation. Give each receipt/payment its own reference.

Receive customer COD at warehouse

The receiving driver is read from the parcel’s delivery proof. Never subtract merchant payments here.

This milestone records full-parcel handovers. For several parcels, record each parcel separately under its receipt reference. Zero closes a prepaid parcel’s cash record without receiving money.

Merchant money already advanced on undelivered parcels

These payments remain recorded even if a delivery fails or is cancelled. Reconcile any merchant refund explicitly.

Daily driver closing report

Book balances: compare each account with physical cash. This report does not sign off or adjust counted cash.

Driver / currency	Opening advance	Issued	Paid merchant	Advance returned	Closing advance	Opening COD	Collected	Handed over	Closing COD

Transaction history

All dates for the selected driver · originals and reversals stay visible. Customer collections are controlled by delivery proofs.

Transaction / time	Driver / currency	Operation / status	Amount	Advance change	COD change	Parcel / merchant	Reference / acknowledgment	Operator / note	Correction

Balances and reversals record confirmed operations; they do not move money. Physical stock returns do not reverse merchant cash payments, and advances are not operating expenses or delivery revenue.